A reminder for a board meeting is a vital method to ensure that participants are well-informed and prepared for a scheduled event. It usually includes important information like the meeting’s title and time, as well as location (or virtual platform) and relevant items on the agenda. It is also a friendly reminder to participants to review their materials and plan their schedules. Utilizing effective tools and templates an effective reminder for meetings can be sent regularly to promote participant accountability and highlight the importance of scheduling appointments.
Make sure to consider the following points when creating an effective and compelling meeting reminder:
Use a friendly tone when requesting a response or confirming attendance. Be sure to use lucid email copy with all the pertinent information. Also, be sure to include the link to the meeting or the platform’s information to minimize the likelihood of miscommunication or omission.
It is recommended to send reminders at a strategic intervals, for example, an initial reminder one week prior to the meeting, then a second reminder on the day prior to the meeting and lastly, one last reminder on the day of the event. This will cut down on the time needed to prepare for meetings, and increase the probability of an outcome that is positive.